This page contains
- A note to future participants
- 2011 Application
- Show Outline For Participants
- Website Link for New York State Tax Application for
Out of State Show Participants
|
To All Prospective Show Participants,
The 2011 St. Lawrence River Rustic Show, sponsored by Creations In Wood, will be held in the River Park in
downtown Clayton, NY, on July 30 as a ONE DAY SHOW. This show is designed to offer a venue to showcase
skilled, talented designer craftspeople and fine artists. The show is open to makers of rustic furniture, sculpture,
skiffs/canoes, art, pottery, ceramics, jewelry, and items of home and cabin decor. All work is to be done by the
artist/maker who will show it. We also welcome participants from the NY State Ag and Markets.
There is a selection process that does require photographs of your work to simply make sure it fits the stated
guidelines. Sending a CD or digitals by email is preferred. Photos or CDs will be returned to you if requested on
application form, otherwise they will be kept on file. After applying, you will be notified whether you have been
accepted. If your application included payment for a space but does not fit the stated guidelines or the show is full,
your payment will be returned in full.
Parallel events that occur at the same time include the River Run, a fund raising event for Save The River. River
tours and visitors to the island destinations of both Boldt Castle and Singer Castle are part of the constant
summer activity in Alexandria Bay.
Please contact me if you have any questions. I may be reached by phone or email using the information on this
page. Thank You! Dale
2011 APPLICATION GUIDELINES
|
2011 River Show PARTICIPANT APPLICATION
SHOW INFORMATION: DATE: July 30, 2011
LOCATION: Downtown Clayton, NY (EXIT 50-S OFF ROUTE 81)
SET UP TIME: Saturday, July 30th FROM 7 AM TO 9:00 AM TEAR DOWN: ONLY AFTER 4 PM Saturday
SHOW HOURS: Saturday: 9 AM - 4 PM
PHONE CONTACT: 315-628-5868
EMAIL: info@stlawrenceriverrusticshow.com
INTERNET SITE: www.rivershow.us
Please note that any additional insurance is the sole responsibility of the vendor.
ACCOMMODATIONS: THERE ARE MANY LOCAL MOTELS TO CHOOSE FROM:
Note: no electricity is available.
Application deadline July 25, 2011.
Space available until show is full. 2 Vendors will be allowed per site, ONE FEE.
REQUIREMENTS : DIMENSIONAL AND 2-D WORK PRESENTED IS TO BE ORIGINAL AND WITHIN THE FOLLOWING
DEFINITIONS: HANDMADE FURNITURE IN THE RUSTIC STYLE USING NATURAL WOOD SHAPES*; ORIGINAL ART
WORK OF MOUNTAIN, RIVER OR OTHER OUTDOOR SCENES*; ORIGINAL SCULPTURE*; SKIFFS, CANOES,
TRADITIONAL WATER CRAFT*; ORIGINAL POTTERY OR CERAMICS*; ORIGINAL JEWELRY*; HOME AND CABIN
DECOR* , WINE*, natural fibers that have been spun by the maker*.
* All product to be shown by artisan who made it. No kits, molds, embellished objects. edible art, plastic, factory
production or imports. If two or more persons collaborate to produce original work, each person must be identified on
the Application. No work by apprentices or employees will be accepted. Commercial agents, dealers, or manufacturers
are not eligible to enter.
Application to show work found to be outside the theme requirement will not be accepted and any fee paid will be
returned in full.
ALL POTABLE GOODS are to have been prepared under the guidelines of the NYS AG & Markets.
PLEASE ENCLOSE: 3 CLEAR PHOTOGRAPHS OF WORK PLUS 1 OF SHOW DISPLAY.
** DIGITALS ARE PREFERRED IF YOU CAN SEND THEM TO ME BY EMAIL.
** PICTURE CDs ARE EXCELLENT FOR APPLICATION IF AVAILABLE.
PLEASE NOTE ON APPLICATION whether you need photo or CD return.
We accept Visa*, Master Card* and checks.
**Payment also accepted by phone.
SHOW NOTES FOR PARTICIPANTS
|
THE RIVER SHOW
JULY 2011 SHOW SCHEDULE
Set Up Time: Saturday, July 30th 7 AM - 9 AM
Downtown Clayton, NY
This show is OUTDOORS.
There is a level dirt field so those with tents should be able to pound stakes into the ground.
There is NO ELECTRICITY.
Rest Rooms are a block away, maintained by the village.
CONTACT INFORMATION
Show Sponsor: Mark and Dale Anne Sears
Creations In Wood, Redwood, NY
Phone: 315-628-5868
Email: info@stlawrenceriverrusticshow.com
Website: www.rivershow.us
GENERAL INFORMATION
Directions: From the South, take NY Interstate Route 81 to Exit 50 S.
Upon exiting the off ramp continue driving in the same direction and you will reach Clayton in about 6 miles. Turn
right, or towards the River, at either light on Rt. 12 in the village.
NOTE: If you are towing a trailer it would be best to go to James St. as Webb Street becomes very narrow.
|
Assignment of Booth Space: Show Management reserves the right to change or reassign booth space at any time. Show management
will also have the final decision in adopting any rules or regulations deemed necessary prior to or during the show.
Booth Personnel: Exhibitors must ensure that their booth is properly staffed at all times during show hours. Although exceptions will
be made (on an individual basis) for exhibits to remain “unmanned” at times throughout the show, the physical booth display must
remain fully operational until 4:00 PM, July 30, 2011.
Non-Delivery of the Site: Creations In Wood will not be liable for non delivery of space in the event of the event field becoming
unavailable through fire, act of God, public enemy, strikes, terrorism, the authority of the law or any other cause beyond their control.
Payment/Refund: No exhibitor will be permitted to enter the Show unless all fees have been paid in full.
Liability: Neither Show Management, it’s representatives, employees, contractors or suppliers will be held responsible for injury, loss,
theft, or damages that may occur to the Exhibitor, or the Exhibitors employees, or property from any cause whatsoever, prior, during or
subsequent to the period covered by the Exhibit contract.
Security/Insurance: It is expressly understood that all property of the Exhibitors is to remain under his custody and control in transit to,
within and from the confines of the Event Field subject to the rules and regulations of the show. It is NOT MANDATED, but Exhibitors
are also encouraged to carry public liability insurance to protect themselves against personal injury and the property of others, as Show
Management has not purchased insurance to cover any Exhibitor nor is it required to do so. Under no circumstances will Creations In
Wood, it’s representatives, employees or contractors be held accountable for any loss, damage or any act and by leasing space, the
Exhibitor expressly releases them from same.
Booth Design/Appearance/Exhibitor Decorum: The intent of Show Management is to treat all exhibitors equally regardless of size and
to give every exhibitor the opportunity to present their “wares” in the most effective manner possible. Merchandise, tables, chairs and
company personnel must remain within the boundaries of the exhibit space so as not to impede or interfere with aisle traffic. Sound
systems or equipment producing excessive noise is strictly forbidden. Show Management has the right to refuse any exhibitor/sponsor
on the grounds of non-compatibility with the event, and the Show Manager shall have unilateral power over this decision. While
“networking” with fellow exhibitors is strongly encouraged, solicitation of fellow exhibitors for any purpose during show hours is strictly
forbidden. Show management may also require exhibitors to make alterations to their displays as it deems necessary to the proper
conduct of the Show, and on failure to comply, may order the immediate removal of the Exhibit without compensation and at the
Exhibitors expense.
Origin of Product(s) for Sale in Exhibits: It is expressly understood that only the work from the maker (fine art, functional works, designer
crafted items, furniture & water craft manufactured/produced in the United States or Canada) will be allowed at the 2011 River Show.
Show Management reserves the right to inspect all art, furniture and water craft and demand proof of origin for every piece displayed.
Any Exhibitor found to be marketing resale work or art work other than of their own creation, “knock-offs” of any origin other than their
own creation, or exhibiting additional work not in keeping with their stated display will be considered to be in breech of contract and will
be removed from the show premises immediately.
NEW YORK STATE TAX FORM LINK
PLEASE CLICK BELOW TO CONNECT TO THE WEB PAGE WHERE YOU WILL FIND THE FORM
THAT IS NEEDED TO RECEIVE A TAX NUMBER FOR THE SHOW.
INSTRUCTIONS ARE ON THE FORM, BUT PLEASE CALL IF YOU NEED ASSISTANCE.
|
Telephone contact list for New York State: Business
•Sales Tax Information Center: 518-485-2889
|
Temporary Certificate of Authority
If you expect to make taxable sales in New York State for no more than two consecutive sales tax quarters in any
12-month period, you may apply for a temporary Certificate of Authority. In determining whether you meet this
requirement, keep in mind that the sales tax quarters are: March 1 through May 31, June 1 through August 31,
September 1 through November 30, and December 1 through February 28 (February 29 in a leap year).
Show and entertainment vendors may not apply for a temporary Certificate of Authority; they must apply for a
regular Certificate of Authority.
To request a temporary Certificate of Authority, you must indicate when you expect your business operation to
begin and end. The temporary certificate will only authorize you to collect tax and conduct your business between
those dates.
However, even if you are eligible to obtain a temporary Certificate of Authority, it may be to your benefit to apply
for a regular Certificate of Authority. A regular certificate provides flexibility to continue your business without
reapplying for a Certificate of Authority each time you begin business again. You may not apply for more than
one temporary Certificate of Authority for any 12-month period.
For additional information on the types of Certificates of Authority, see Publication 750, A Guide to Sales Tax in
New York State.
|
Trademark, copyright or patent?
What is a trademark or service mark?
A trademark is a word, phrase, symbol or design, or a combination of words, phrases, symbols or designs,
that identifies and distinguishes the source of the goods of one party from those of others.
A service mark is the same as a trademark, except that it identifies and distinguishes the source of a service
rather than a product. Throughout a booklet available through the following link, the terms "trademark" and
"mark" refer to both trademarks and service marks.
Do Trademarks, Copyrights and Patents protect the same things?
No. Trademarks, copyrights and patents all differ.
A copyright protects an original artistic or literary work; a patent protects an invention.
For copyright information, go to http://www.copyright.gov .
For patent information, go to http://www.uspto.gov/main/patents.htm .
UNITED STATES PATENT AND TRADEMARK OFFICE: The following is a useful link that can answer
questions on the legal definition of artistic trademarks, service marks, copyrights and patents.
United States Patent and Trademark Office
THE PROCESS! This is a State in the USA, so be prepared!
There is a path through the murky waters of Bureaucracy!
1. Choose business type. 2. Type in Vendor & click Search. 3. Hobby/Craft Vendor. 4. # of employees, new or
expanding (you are expanding because you are out of state). 5. Answer all following questions as apply to you.
6. You will reach a point where you can apply online - Do It!
|